A solution for workforce planning needs to cater for simple and complex rostering, including optimal matching of employees to staffing requirements. Rarely does a business use only one of these processes and rarely does a business implement workforce planning simply to save money. For many organisations the ability to optimise labour to meet demand is far more important.
Workforce tools need to share the common data of Payroll and Human Resources allowing the system to match skills with placement criteria based on competencies and qualifications to assist with certain processes.
A workforce planning system needs to have a comprehensive Award Interpreter to calculate employee payments based on the roster, enabling organisations to compile an actual cost of wages before finalising future rosters. Finalised rosters can then be automatically updated to Time & Attendance so that only employee attendance outside rostered times needs to be edited before updating the Payroll.
Additionally the system must ensure that employees are not rostered for more than a specified number of consecutive shifts, hours or weekends, or without sufficient breaks.
Fully functional Workforce Planning solutions must have a self serve to provide a means for employees to view and potentially amend rosters themselves.
By using workforce planning in combination with Time & Attendance, organisations can manage rostering scenarios by attaching employees to rotating roster schedules for as many future weeks as required. Rosters can be easily edited and administrators or managers can quickly identify available employees with the correct qualifications to fill shifts at short notice – for example, to cover an employee on sick leave.
An organisation may also need to use Labour Scheduling functionality that ensures the business will always have the right staff with the right skills at the right time.
Items that are important for labour optimisation include:
- The ability to assign multiple positions for which employees are qualified to work. An employee can be attached to an alternative rate of pay for each position.
- The ability to allocate employees to rosters in a user-defined order of either performance ranking, hourly cost or distance from the place of work.
- Planning for absences of each employee together with a reason for the absence. Absent employees are automatically precluded from the generation of future rosters.
- Calendars of employee Rostered Days Off ensure the correct allocation of rosters.
- Location profiles can allow users to specify the base roster requirements for each position for each day of the week.
- Maintaining skill codes within the system is possible for each position, thus ensuring a minimum level of skill is rostered to each location.
- Maintaining available times for each employee so that shortages in staff allocations can automatically be covered from the available casual pool.
TimeTarget Workforce Planning Solution provides a comprehensive solution that specialises in providing easy to use solutions for all industries.
For further information on our HCM solutions please contact Chris Radley +64 21 578 346 (NZ) or +61 448 778 300 (AU).