One of the last bastions of process efficiency for many organisations is the timely and sometimes difficult management of the procure to pay process. 

Not only is the manual process costly and time consuming but also, in extreme cases, the business is more open to fraud.

With high amounts of data entry errors can occur resulting in payment errors such as payments being made more than once for the same invoice. 

Invoices are lost in the mountain of paper work, only to be found long after the due date.

Retrieval of invoices for decision making or comparison is often difficult, time consuming and costly, that is if they can even be found.

The need to update procure to pay systems from this highly manual process has led Fusion5 to develop automated procure to pay software, ApprovalPlus.

ApprovalPlus offers the ability to centralise all payments within one system enabling a clear and traceable process for the business, with a high ROI and the seal of approval from auditors.

• Transparency - At any one stage in the procure to pay cycle the status of an invoice can be viewed with full visibility of the process.  Invoice approval is limited to those with authority at that level ensuring control and removing the ability for fraudulent activities. Audit logs for each document provide a solid audit trail.
• Easy integration and uptake - Fusion5’s procure to pay system can be integrated with most financial systems. With its easy to use interface, staff training and the knowledge uptake is fast.

• Increased efficiency - The procure to pay process is streamlined and efficient with ApprovalPlus. Past invoices are easily retrieved and reports run, empowering managers with relevant information to make informed business decisions.
• Reduced costs - The error from manual data entry throughout the cycle is dramatically reduced.  The decrease in physical invoices moving throughout the office, or across different office locations, gives AP staff more control and time and removes the paper mountain for managers.